THE Intelligence Resource of
Chicagoland Association Meetings

AIMM Consent Agreement

Thank you for agreeing to providing data to the Association Forum of Chicagoland (Forum) for inclusion in its Association Industry Meeting Metrics (AIMM) database (Database). The purpose of the Database is to (i) collect meaningful data and other information from trade associations, professional societies, and other not-for-profit organizations headquartered in the Chicago area about their various conferences, exhibitions and other meetings (collectively, Meetings); and (ii) analyze that data to better understand the Meetings market. This AIMM Consent Agreement (Agreement) constitutes a binding, legal agreement between the organization submitting Data (organization) and the Forum regarding the submission of Data (as defined below) for the Forum’s use in connection with the Database.

The organization agrees to provide data and information to the Forum, including, without limitation, its name, acronym, contact information, type, membership size, staff size, Forum membership status, use of intermediary to source RFPs, use of convention and visitor bureaus (CVBs), and contact persons for planning Meetings; information and data about the organization’s experience with Meetings and related activities, including, without limitation: number of Meetings held per year; meeting names; months and years of Meetings; locations of Meetings and restrictions to Illinois, if any; attendance size; use of convention centers; types of hotels; advance planning time; number of rooms used and pattern preferred; exhibits and amount of space required; decision-making process (i.e., board, staff, committee); and top site selection drivers (collectively, Data). The organization understands and agrees that all Data submitted will be available to the Forum, its directors, officers, employees, agents, assigns, vendors, customers and other third parties, including, without limitation, Database subscribers, Forum members, CVBs, hotels, and other third parties and that the Forum is free to sell, publish or otherwise use the Data in its sole and absolute discretion.

By providing Data and accepting the terms of this Agreement in the space indicated below, the organization represents and warrants that: (i) it has authority to enter into this Agreement (and the person submitting the Data is authorized to enter into this Agreement on behalf the organization); and (ii) all such Data is owned by the organization and will not infringe on any personal or property rights of any other person or organization. In addition, the organization hereby acknowledges and agrees that the organization (i) will not have any copyright or other property rights in or to the published Data or the Database and specifically waives any such property rights; and (ii) hereby grants the Forum, and its agents and assigns, a non-exclusive, unrestricted, irrevocable, royalty-free, sub-licenseable and transferable license to use (including the right to distribute, publish, sell, excerpt, reproduce, or reprint) the Data.

The organization hereby indemnifies and holds the Forum, and its directors, officers, employees, agents, and assigns, harmless from and against any and all claims, expenses (including reasonable attorneys’ fees) and liability whatsoever arising, directly or indirectly, out of a breach of the foregoing representations and warranties.